Records Clerk Application

Equal Employment Opportunity Statement

The Village of Round Lake Park and the Round Lake Park Police Department are an equal opportunty employer.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.

Records Clerk Job Description:

Under direction of the Chief of Police or his designee, performs record maintenance, data processing, and programming functions.

Duties and Responsibilities:

The Records and Data Entry Clerk shall be responsible for any authorized assignment given by a supervisor, to include, but not limited to the following:

1. Enters information, police records, correspondence, and other documents into the computer system;
2. Professionally answers and correctly routes of telephone calls;
3. Monitors front lobby, addresses questions, and refers visitors as needed;
4. Maintains computer equipment and data files;
5. Performs hard-copy and computer filing of documents;
6. Performs computations and basic statistical analysis daily, monthly, and quarterly as needed/requested;
7. Monitors police reports for errors or deficiencies;
8. Types and or generates reports and submits them to the required authorities;
9. Releases photocopies of police reports as appropriate and collects fees;
10. Maintains computer equipment and data files;
11. Assists other village departments with hardware and software problems.

Knowledge, Skills, and Abilities:

1. Knowledge of Basic English usage and communication skills;
2. Knowledge of standard office policies and procedures;
3. Basic alphabetization and filing skills;
4. Basic mathematical skills;
5. Ability to comprehend department policies and rules;
6. Ability to read small printed words and numbers, quickly and accurately;
7. Advanced computer skills-including ability to operate department’s computer software programs;

8. Knowledge of microcomputer systems, network operating systems and the use of application programs;
9. Ability to read and write proficiently;
10. Ability to maintain confidentiality;
11. Ability to work varying schedules, including evenings, weekends, and holidays;
12. Possession of basic computer programming and network maintenance;
13. Ability to accurately type 35 words per minute preferred;
14. Ability to work without supervision and to follow directions;
15. Ability to supervise and direct volunteers;
16. Ability to operate office equipment such as photocopier, FAX machine;

17. Ability to establish and maintain effective working relations with city officials, department personnel, volunteers, children, and citizens;
18. Ability to maintain regular attendance on the job.

Minimum Education and Experience:

1. Graduation from an approved high school or GED equivalent with one year of proven clerical/office;
2. Prefer knowledge of and/or experience with law enforcement operations.

Physical Requirements and Working Conditions:

1. Ability to move objects weighing up to ten pounds;
2. Must possess correctable hearing;
3. Ability to sit for long periods of time;
4. Must possess correctable eyesight;
5. Perform highly repetitive clerical work of limited variety;
6. Concentrate for prolonged periods without social interaction;
7. Open and close various file cabinets;
8. Apply necessary force to open/close building doors independently;
9. Exposure to inclement weather conditions traveling to and from work;
10. Exposure to various lighting conditions;
11. Exposure to electrical equipment hazards from office equipment;
12. Exposure to low frequency radiation from CRT monitors;
13. Exposure to fumes or unpleasant odors from outside air intake ducts, carpet cleaning fluids, etc;
14. Exposure to temperature variance from sealed system having unplanned equipment breakdown or unforeseen power outages;
15. Exposure to noise distractions for extended periods from telephones, conversations, computer printers, and typewriters;
16. Exposure to communicable diseases such as cold or flu viruses;
17. Limitations on social interaction due to productivity requirements and functional office design.

Equipment Used:

Basic office equipment: including but not limited to, computer workstations, printers, law enforcement networks (CAD, MDT, RMS, etc.), multi-line telephone system, photocopiers, fax, e-mails, etc.

Employment History

List all jobs you have had within the past five (5) years with the current or most recent listed first.  Include periods of military serive and / or periods of unemployment.

Military Service

Education – High School

Education – Trade School

Education – College

Criminal History